Corporate Legal & Collections Administrative Assistant

Excellent Opportunity with a Leading Corporate Organization

A growing and well‑established corporate organization is seeking a highly organized and detail‑oriented Corporate Legal & Collections Administrative Assistant to support both the Legal/Compliance teams and the Accounts Receivable/Collections function. This dual‑focused role is ideal for someone who enjoys a blend of administrative work, document management, and light collections activities within a fast‑paced corporate environment.

You will support attorneys, contract staff, and accounting personnel, ensuring smooth operations through strong organization, proactive communication, and accurate documentation.

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Key Responsibilities of the Corporate Legal & Collections Administrative Assistant

Legal & Administrative Support

• Provide administrative assistance to attorneys, paralegals, and compliance professionals.
• Prepare, edit, proofread, and format legal documents, contracts, correspondence, and presentations.
• Maintain electronic and physical legal files, ensuring accuracy, organization, and version control.
• Manage contract routing, signature tracking, and archiving across multiple departments.
• Coordinate calendars, meetings, travel, conference logistics, and department scheduling.
• Assist with compliance documentation, audit preparation, and regulatory reporting.
• Handle confidential information with discretion and professionalism.

Collections & Accounts Receivable Support

• Assist the A/R team with light collections activities, including contacting customers regarding past‑due invoices.
• Prepare and send account statements, payment reminders, and follow‑up communications.
• Research payment discrepancies, escalate disputes appropriately, and collaborate with internal teams for resolution.
• Maintain collection notes, logs, and tracking spreadsheets to support real‑time reporting.
• Generate basic A/R aging summaries or reports as needed by the finance team.
• Support month‑end activities by organizing documentation and updating collection statuses.

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Qualifications of the Corporate Legal & Collections Administrative Assistant

• 3–5+ years of administrative experience; legal, collections, or corporate office experience strongly preferred.
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience drafting or editing legal or contract documents is a plus.
• Prior exposure to accounts receivable or collections workflows preferred but not required.
• Excellent communication skills—both written and verbal.
• High attention to detail, accuracy, and organizational ability.
• Ability to multitask and manage competing priorities in a fast-paced setting.
• Professional demeanor when interacting with internal teams, clients, and external partners.

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