Accounts Payable Specialist

Job Title: Accounts Payable Specialist
Location: Grand Rapids
Reports To: Accounting Manager
Compensation: 55,000- 65,000

Position Summary:

The Accounts Payable Specialist is responsible for performing accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. This position plays a vital role in ensuring that vendors are paid accurately and on time while maintaining accurate financial records.

Key Responsibilities:

• Process high-volume vendor invoices in a timely and accurate manner

• Match invoices with purchase orders and receiving documents

• Verify approvals and ensure proper GL coding of invoices

• Enter invoices into ERP/accounting system

• Respond to vendor inquiries and resolve invoice discrepancies

• Reconcile vendor statements and follow up on outstanding issues

• Prepare and process weekly check runs, ACH, and wire payments

• Maintain vendor files and ensure W-9s are on file

• Assist in month-end closing by providing AP reports and accruals

• Ensure compliance with internal controls and company policies

Qualifications:

• Associate’s or Bachelor’s degree in Accounting or related field preferred

• 2+ years of experience in accounts payable or general accounting

• Proficiency in Microsoft Excel and accounting systems (e.g., Oracle, SAP, NetSuite, QuickBooks)

• Strong attention to detail and organizational skills

• Ability to work independently and meet deadlines

• Excellent communication and problem-solving skills

Preferred Skills:

• Experience in a multi-entity or high-volume environment
• Familiarity with 1099 processing and year-end reporting
• Knowledge of sales/use tax and freight charges as they relate to Accounting
• Would love a background in Freight Shipping related to Vendor Payments

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